Job Details
Manager, Fund Administration

About This Position

Manager, Fund Administration

Overview of Forum:

Founded in 1996, Forum is a purpose-driven Alternative Asset Manager, Investor and Developer across North America, with a focus on real estate and private equity. Forum works with its partners to achieve aggressive growth through innovation and consistent performance as a top-tier alternative asset investor. Forum oversees approximately C$1.6 billion enterprise value in assets under management and has transacted over C$3B of commercial activity since inception.

Forum is an entrepreneurial team working together towards a common goal of achieving Extraordinary OutcomesTM.  Our core strengths are our agility, creativity and social responsibility. We encourage our employees to grow by empowering them with challenging work and abundant opportunity. We have a culture that emphasizes collaboration, open communication, continuous learning, humility and integrity. We are committed to building a diverse and inclusive team that reflects the values of our firm – impact, integrity, diversity, innovation and high performance.

Forum’s real estate business is going through a transformational phase with a new Partner and team in place to take on a growing number of ground up development and adaptive reuse projects across Canada, with a target of $300 – $400M in annual pipeline.

The firm is raising its first real estate fund focused on core-plus stabilized assets in the multi-family sector.  Forum’s Fund Gross Asset Value is expected to be over $2B by year 5. The fund will hold Forum’s pipeline of development assets once stabilized and will also acquire existing multi-family assets throughout Canada, with a focus on impact and ESG.


Position Overview:

Forum is seeking a Manager, Fund Administration to play a crucial role within  its growing real estate platform.

The successful candidate will have demonstrable experience working in a dynamic, customer-facing fund administration or related role, ideally working within a lean finance team as part of a broader  organization.

The ideal candidate will have an appreciation for technology and how to setup and streamline the investor subscription, redemption, distribution, NAV, reporting and other related activities, working directly with various service providers including REIIF’s outsourced fund administrator, SGGG Fund Services Inc. (“SGGG”).

How to Apply

Should your skills and experience match the requirements of this position, and you wish to engage in our recruiting process, please forward your resume and cover letter to 

We regret that only qualified candidates will be contacted.

Key Duties and Responsibilities

  • Actively participate in the set-up of an effective and efficient fund administration function for REIIF, ensuring appropriate controls, with a longer-term vision to leverage technology to automate the process.
  • Work directly with REIIF’s outsourced service providers to review and accept investor subscriptions, process redemptions, pay monthly distributions, calculate NAV and other investor-related matters, in particular:
    • Co-ordinate with REIIF’s third-party exempt market dealer, Belco Private Capital (“Belco”) and IIROC channels to accept direct and indirect investor subscriptions,
    • Ensure the unitholder register is appropriately maintained by SGGG, working to ensure timely and accurate monthly unitholder reporting,
    • Calculate and process monthly distributions, including a distribution reinvestment plan (“DRIP”),
    • Assist with cash management and liaise with Forum’s centralized cash management group to ensure all cash is appropriately positioned as required,
    • Monitor compliance exemption reports and maintain required documentation for maintenance of OSC regulatory matters performed by Belco in its role as the investment fund manager (“IFM”) and portfolio manager (“PM”) for certain aspects of REIIF.
  • Monitor and oversee other services providers, including custodial and trustee services.
  • Maintain and administer investor portal provided by SGGG for direct investors into REIIF.
  • Review all matters related to fund service providers, including performance against service agreements and related billings.
  • Ensure accurate and timely investor reporting, including the calculation of fees and carried interest for each investor class, with reports distributed through the Fund’s 3rd party administrator to
  • Support investor relations efforts, attending to Fund investor queries.


It is expected that the successful candidate will be collaborative, goal-oriented professional with a track record of bringing structure to unstructured situations.

Candidate Profile

  • A minimum of 5 years’ experience in fund administration, with experience with the investment fund industry and strong knowledge of related processes
  • Strong technical skills with impeccable attention to detail
  • Excellent communication skills, verbal and written
  • Ability to work effectively, both independently and within a team environment
  • Demonstrated commitment to excellent client service
  • Exception time management, organization and multi-tasking abilities.

When to Start

Start: As Soon As Possible